Job Title:               Management Administrative Assistant

Job Location:        Hutchinson, Kansas

A Day in the Life:

As the Management Administrative Assistant for the Hutchinson office a typical day includes working in a variety of different agency areas and multi-tasking on projects. This may include assisting management staff on various projects and administrative needs, coordinating and tracking the insurance licensing for employees and our various offices, as well as coordinating various meetings including logistics, registrants, food, etc.  The Administrative Assistant is also the administrator of ProValue+, which includes learning all aspects of the program, setting up site pages, maintaining the program, and assisting clients with usage.  In addition, this position may be asked to assist with handling expense reports for management personnel as well as other administrative tasks. This position requires the employee to be able to edit, correct and create Word documents, presentation slides, and utilize our agency management system.

The Administrative Assistant also provides some IT support in special areas and projects as requested and trained.  This position also serves as backup to the agency for phone answering, customer walk-in support and mail processing.

This position reports to the Vice-President of Compliance.

What You Will Need to Do This Job:

• A high school diploma or equivalent, with 1-2 years of direct customer service experience required or an equivalent combination of education and/or experience.
• Outstanding customer interface skills including touch points through phone, email, ProValue+ and face-to-face.
• Excellent written and verbal communication skills.
• Be able to write and prepare electronic communications including newsletters.
• Must maintain a valid driver’s license. 
• Employee should conduct business in an ethical manner and be a person of the highest integrity and honesty.
• Very dependable with a high sense of urgency.
• Quality data entry and the ability to use and understand technology including a computer, smart phone, tablet and various software programs and apps. 
• Have moderate to advanced knowledge of Microsoft PowerPoint, Word, and Excel.
• Diligently maintain the Agency Management System’s integrity.
• This position generally works in an office environment but is occasionally exposed to outdoor conditions or other locations.  Long periods of sitting, standing and computer work are required.  The ability to speak, hear, and type is also required. You will regularly lift 20 pounds or less.
• This position will also be required to perform other duties as assigned by management.

DISCLAIMER

This Job Description indicates the general nature and level of work expected.  It is not designed to cover every activity, duty or responsibility required of the employee.  This job description in no way alters “employment-at-will” and is not a guarantee of employment now or in the future.