Job Title:               Operations Administrative Assistant

Job Location:        Hutchinson, Kansas

ProValue Insurance is an independent agency providing comprehensive insurance products and business services to organizations in need of risk protection. Delivering unparalleled knowledge and experience, ProValue helps protect against more than organizational risk, offering coverages for personal assets to individuals throughout Mid-America. Other ProValue Insurance affiliated and/or owned companies include Ag-Services, LLC.

A Day in the Life:

As the Operations Administrative Assistant, a typical day includes working on a variety of different projects to assist the operations and management staff. The Operations Administrative Assistant’s primary focus will be on the agencies’ internal property Statement of Values/Mapping program along with creating/assisting with New Business presentation documents. In addition, this position may be asked to assist with handling other administrative tasks. This position requires the employee to be able to edit, correct and create Word documents, PowerPoint presentation slides, Excel files, and utilize our agency management system. This position also serves as a primary backup to various receptionist functions including answering the phone, greeting customers, sorting and scanning the mail and other duties as needed and assigned.

This position reports to the Vice-President of Operations.  On certain duties and tasks, they will take direction from others within the company to complete the job requirements.

What You Will Need to Do This Job:

• A high school diploma or equivalent, with 1-2 years of direct customer service experience. required or an equivalent combination of education and/or experience.
• Excellent written and verbal communication skills.
• Must maintain a valid driver’s license.
• Employee should conduct business in an ethical manner and be a person of the highest integrity and honesty.
• Very dependable with a high sense of urgency.
• This position requires the employee to be present to perform some of the essential backup functions for the receptionist duties mentioned above.  Therefore reliable, dependable, and regular attendance is a requirement of this position.
• This position also requires that you remain at your desk and or assigned work area more than other administrative roles in the company due to the backup receptionist duties.  The coordination of breaks with your supervisor and/or other employees will be vital and necessary to be successful.
• Detail-oriented and focused on accuracy.
• Quality data entry and the ability to use and understand technology including a computer, smart phone, tablet and various software programs and apps.
• Have moderate to advanced knowledge of Microsoft PowerPoint, Word, and Excel.
• Diligently maintain the Agency Management System’s integrity.
• This position works in an office environment but is occasionally exposed to outdoor conditions or other locations. Lengthy periods of sitting, standing and computer work are required. The ability to speak, hear, and type is also required. You will regularly lift 20 pounds or less.
• This position will also be required to perform other duties as assigned by management.

DISCLAIMER

This Job Description indicates the general nature and level of work expected. It is not designed to cover every activity, duty or responsibility required of the employee. This job description in no way alters “employment-at-will” and is not a guarantee of employment now or in the future.  I agree that I can perform the job as stated above and am able to work in these conditions.