Payable/Receivable Specialist:  Hutchinson, KS Office 

A Day in the Life:

The Payable/Receivable Specialist reports directly to the Controller of ProValue Insurance and is responsible for performing accounting functions typical in an accounting department, including but not limited to the following areas for ProValue Insurance and affiliated entities.

• Accounts payable (process/reconcile invoices/vouchers, issue disbursements)
• Accounts receivable (process payments, prepare daily deposits, monitor open A/R)
• General ledger (enter journal entries, perform account reconciliations)
• Other routine functions (scanning, filing, maintaining records related to company vehicles)

This is a Monday through Friday, 8-hour per day position generally performed in an office setting. 

Daily tasks include processing vendor payables and customer payments for deposit. 

Weekly tasks include processing vendor payments (mailing/scanning/filing) and preparing the aged A/R report. 

Monthly tasks include performing various month-end billing processes, completing general ledger account reconciliations, processing employee expense reports, maintaining the fixed asset database, and entering journal entries as needed. 

Periodic tasks to be completed throughout the year include maintaining vendor accounts in various systems, assisting with the reconciliation of agency bill and direct bill subsidiary accounts to the general ledger, maintaining the company vehicle database and other related administrative tasks (including vehicle registrations), assisting with year-end audit process as directed, performing the tasks of petty cash custodian, and assisting the Controller and/or CFO with special projects as directed. 

This position will cross-train on other responsibilities within the accounting department and may also be required to perform other duties as assigned by management.

Skills Needed to Do This Job:

The Payable/Receivable Specialist will…

• have a general understanding of accounts payable and accounts receivable processes.  An Associate degree with coursework in accounting and/or previous work experience with accounts payable and accounts receivable processes is preferred.
• be detail oriented and be able to multi-task, prioritize responsibilities, and adapt to changing situations to meet deadlines.
• effectively communicate with customers, vendors, co-workers, and management.
• possess above average proficiency with Microsoft Office (Excel, Word, Outlook) and Adobe.
• be able to work in an office environment with occasional exposure to outdoor conditions or other locations. Prolonged periods of sitting or standing while working on a computer at a desk are required.  Other requirements include the ability to speak, hear, type, sort, and file.  You will regularly lift twenty pounds or less.
• have a high school diploma or equivalent (required).

DISCLAIMER

This Job Description indicates the general nature and level of work expected.   It is not designed to cover every activity, duty or responsibility required of the employee.   This job description in no way alters “employment-at-will” and is not a guarantee of employment now or in the future.

I agree that I can perform the job as stated above and am able to work in these conditions.